FUDCon APAC 2015 - 19th May planning meeting minutes

We had 14 members in the meeting. Following are key points:

• Started with scheduling. Most of the scheduling work done on paper. By this 22nd May we will get first draft of schedule.
• Travel side: Remaining tickets will be mostly get booked on Wed. 20th May. Work on invitation letter is going on.
• Outreach:
• We voted on two drafts and decided to choose Dark background poster. Standee need further work. We decided to use more generic FUDCon standee.
• Social media post going well. Need to keep this up. If you have any tweets in mind feel free to edit wiki.
• Soon contacting speakers and ask them put missing details in fudcon.in portal. Also asking to speakers for bogging about there topics,we can use those to spread news about FUDCon.
• Ticket for T-shirt design.
• June 1st and 2nd week we will plan F22 release party in few colleges and use this opportunity to promote FUDCon. This points also reminder regarding F22 DVD's.
• Video series: Few clips are ready now, work is going on to compile it and make short video.
• Website:
• Redesign done. Its now in production. For more info read post.
• We need some volunteer to add topics for "News & Updates" section.
• SWAG
• We reviewed few swag. Will finalize mostly in next meeting.  Most of the quotes and ideas are available in http://piratepad.net/FUDConPunePlanning
• Video recording of talks. Trying for self recording with http://bigbluebutton.org/

For more details visit piratepad page

Minutes of FUDCon APAC 2015 planning meeting

We had our weekly planning meeting today. Comparing to earlier Fudcon planning meeting with today's, we have done lots of progress. Most of the things are already in good shape including Travel, Accommodation, FUDPub, Website and Scheduling etc.

Updates are as follows:

Travel
    All sponsorship request tickets  are resolved now. Prasad (PJP) yesterday commented decisions on all the tickets. We have clear picture now how many are joining us At Pune for FUDCon :)
   Same time hoping others to whom we not able to sponsor will also join us.  Mostly we will have one more meeting for traveling coming Friday and that will be last one.

Accommodation     We still have 12 more slots remaining for stay. We are planning to talk with colleges to allot/provide few rooms in hostel for students traveling from other places. Will get update on that soon.

Scheduling
    Storage, Containers and  OpenStack track leaders are ready with schedule. It will be nice if track leaders can blog regarding highlights of there tracks, what to expect. We can use those stuff later for marketing FUDCon.
    Niranjan, PJP and Parag are working on scheduling main tracks. Will have some more update by this Friday.

Outreach/Marketing
     Going good. Planning to send invitation email by this Friday. Regarding Colleges, most of the colleges are closed and going to open on 1st or 2nd week of June. Thinking for good time to start talking with them.
    Discussed on draft of Flyers and Standee created by Yogi. Suggested to change background from Blue to White. Also there was discussion on T-shirt design, will create ticket for same soon.
    Regarding Videos series, Shrink thinking to do some hangout session and use recording as a video.
    Fedora 22 is getting released in 26th May, this is good time to increase awareness regarding Fedora and FUDCon through F22 release parties. Planning to do some during 1st or 2nd week, same time there was suggestion to do install fest rather than simple talks and cake cutting.
    Social media posts are not going very well, so requested all members start tweeting/sharing about FUDCon. We do have plan for scheduled tweets/FB Posts, those will be mostly related to speakers, there bio and sessions information.

Websites
    Devel instance available for testing [3] Do go through it and if find any issue report on fudcon-planning list or #fedora-india. Soon planning to deploy it.

SWAG   
    Discussed on quote for some swags.

    For more details regarding FUDCon planning visit piratepad page.