Tuesday, February 03, 2015

Updates on Second FudCon 2015 planning meeting

If you still not aware what happened in first meeting. Do go through Praveen Kumars blogpost  [1]

Almost all members available in last meeting were present today as well. It shows there commitment for volunteering and making Fudcon 2015 successful. I am happy and appreciate that.  Few members traveling to devconf tonight still they were present and contributed lot including Amita, Anisha, Huzaifa and Siddharth. Amit was on IRC (From Bruno) and Siddhesh on IRC+Phone.

After the lots of suggestions on fedora-india mailing list [3], in this meeting we decided to have remote participation possible via phone.

I was taking minutes today and it was difficult since lots of things were getting discussed very fastly. Please excuse me if i missed some :)

Agenda was as follows: 
  • Website 
    • http://fudcon.in website up
    • Finalize CfP text  http://piratepad.net/YaC3hNcOZ8
    • Graphics status update?
    • Praveen K and Siddhesh now know Drupal a bit, so will own the website
    • amit can contribute in 2 weeks from now
    • More volunteers/mockups welcome!
    • SSL support?  Asked Saleem about it    
  • Accommodation 
    • We negotiated good rates with Cocoon (INR 3000 + taxes)
    • Double-occupancy, Free wifi, breakfast
  • Travel updates? 
  • Marketing 
    • Fedora magazine
    • LinkedIn group
      • https://www.linkedin.com/groups/FUDCon-India-2015-8240994
    • Make a list of MLs to post the CfP to
    • also reach out to ambassadors in apac for confirmation / planning
    • Post CfP link to social media
    • Video update?
      • appear.in is good for sharing between a few people
    • fudcon.fedoraproject.org
      • will need some trac ticket?
  • Budget 
    • Make and maintain a publicly visible sheet to track expenses?
    • I think we should have a wiki where we export the sheet in use.  ethercalc lets anyone edit, which is not exactly ideal for a budget-tracking sheet.  For people interested in handling budget, just contact the owner for budget acc. to the wiki
    • publicly visible, not editable :) So wiki would be fine


Minutes are as follows: (Bit long)
  • http://fudcon.in/ up now !!  (praveenk)
    • Presently using 2011 logo
    • Siddhesh was working on LOGO with suchakra.  https://fedorahosted.org/design-team/ticket/352
    • If logo taking time we will go for CFP without LOGO
    • (amit) +1 let's not wait for logo for cfp, cfp is more important for travel and budget reasons
  • Graphics requirement 
    • LOGO (may take one week)
    • BADGE (i am going to fudcon)
    • Image for slogan ("F for Freedom")
    • current one is F for Free, doesn't look right nor good.
    • Flyers for CFP (It should have QR-Code)
      • We need to create ticket for same. https://fedorahosted.org/design-team/ticket/353 (Shatadru) 
  • Once CFP is up we can use it for marketing. (Tweet, Facebook, Linkedin, google+)
  • Rough CFP draft @ http://piratepad.net/YaC3hNcOZ8 
    • It has two version one for email (bit smaller) and bit broader for web page.
    • Email version does not required guidelines.
    • We need to have different forms based on session (Talks, Workshop, Hackfest)
    • Can take this text for web for now.
    • Suggestion: We can have two drop-down (proficiency level and topics categories)
    • Prerequisite for attendees. (It can be optional). 
    • We have option to upload slide also. Or one can provide link as well.
    • Deadline for talk submission 1 month from announcement.
  • Marketing 
    • Speakers
      • Professionals
      • Fedora users
      • System Administrator
    • We can discuss with Kushal, Siddhesh
    • Amit's Fedora magazine post is still in pending stage
    • We need to list out all location where our CFP should go. 
    • Colleges (Shrink, Amita)
    • Organizations 
    • Opensource organization.
    • Please add org list here http://piratepad.net/FudCon-outreach-list  
    • For speakers we might be not need to go colleges. Mailing list will be sufficient.
    • Social media
    • Colleges list
    • CFP text to send on respective mailing list. All should have consistent text.
  • Volunteers 
    • One can add his name on https://www.piratepad.ca/p/FUDConPunePlanning-27-Jan-2015
    • Also good if he can ask on #fedora-india (Freenode) or  fedora-india mailing list.
  • Hotels 
    • Discussion with Cocoon hotel. (3000/night with Breakfast)
    • We can have BUS for speakers from Hotel to Venue
    • COEP has reached out to us and volunteered to help in whichever way they can.
  • FudPub 
    • 100  number of participants
    • Still looking for location. Should be mostly openspace.
    • Please update if any option for FudPub
  • Lunch 
    • Speakers, volunteers and faculty
    • It will be in college. College only support VEG
    • Lunch looking for around 150 people.
    • Once we will get speaker list and how many we need to pay.
  • Outreach: Reach colleges and use flyers. 
  • Mobile application 
    • lets get v0.1 of the app first with the features described. we can add to it then.
    • open source  way
    • Should be used in future as well
    • good to have it integrated with drupal (COD)
    • social wall, for live feeds
    • Feedback form (link it to every talk)
  • Budget 
    • At least presently not looking for any sponsor.
    • Will have better picture one we get speakers travel requirement.
  • Fedora 21 release party At FudCon venue (MIT) 
    • Date is not confirmed yet, but around 3-4 week of Feb
    • Interested people do join.

Ohh, that is really lot :) Above information is copied from piratepad for minutes [4] Formating from pad to blog was really pain :(

Let me end blog here. Please note most of the piratepad links are there. Feel free to update it with suggestions or one can always send suggestion on fedora-india mailing list or IRC #fedora-india.

Most of the people from organizing committee are traveling to Brno, Czech Republic for Devconf, so we will not have meeting next week. Hoping we will have CFP ready by this weekend.


1. http://kumar-pravin.blogspot.in/2015/01/first-fudcon-india-planning-meeting.html
2. http://www.devconf.cz/
3. https://lists.fedoraproject.org/pipermail/india/2015-January/005708.html
4. http://piratepad.net/fudcon-pune-planning-20150203

2 comments:

Amita Sharma said...

Really Nice post Pravin.. I will like to give its reference in my next post ;)

preston088 said...

Thanks for these updates buddy. I am also very busy these days as I am also planning for business events at my work plans and for that I need to hire meeting rooms. But I am struck and my search leads me to nowhere. Can you please help me?